A searchable document library for schools & education
Document management for schools, made simple. Put your policies, newsletters, forms and research in one searchable library - easy for parents, students and staff to find on any school, college or university site.
Used by schools, colleges and research institutes around the world.
Built for the work you do
Every document your school shares, in one place
From parent letters to research papers, Document Library Pro keeps it all searchable, filterable and on-brand.
Policies & safeguarding
Safeguarding, behavior and SEND policies - current versions, always findable.
Newsletters & letters
Term newsletters and parent letters, searchable and easy to revisit.
Forms & permissions
Permission slips, trip consents and admissions forms ready to download.
Staff & governor papers
Governor minutes, agendas and staff documents - kept private to your team.
Curriculum & syllabus
Schemes of work, reading lists and curriculum resources by subject.
Research & publications
Peer-reviewed publications and datasets, filterable by year and topic.
Past papers & exams
Past exam papers and revision resources students can search by subject.
Prospectuses
Prospectuses, open-day guides and admissions packs for prospective families.
Display it your way
One library, your choice of layout
Most teams use the searchable table - it’s the most popular layout - but you can switch to a visual grid or organize everything into folders, whatever suits your documents.
Table view Most popular
A sortable, searchable table - the layout most of our customers choose.
Grid view
Visual cards with thumbnails - ideal for reports, toolkits and publications.
Folders
Group documents into browsable folders, just like a shared drive.
Find anything
Parents and students find the right document in seconds
Stop sending people to a long page of links. Every policy, letter and form is searchable and filterable, so parents, students and staff go straight to what they need.
- Live search as people type
- Filter by topic, program or file type
- Share a filtered link straight to a family
Public and private, together
Staff files private, parent resources open
Schools share two kinds of document - public resources for parents and students, and staff or governor files only some people should see. Do both from the same library.
- Open public resources to everyone
- Password-protect part or all of your library
- Or embed it in a page your organization already protects, like an intranet
Customer story
How an Arctic research center built a searchable publications library
The organization
The International Arctic Research Center (IARC) at the University of Alaska Fairbanks, founded in 1999, is a hub for Arctic climate research used by scientists and students around the world.
With Document Library Pro
IARC publishes searchable databases of peer-reviewed publications and research projects, each tagged with custom metadata - publication year, topic and project - so visitors filter straight to what they need.
The result
A structured, searchable home for hundreds of publications, replacing long static lists.
FAQ
Questions from schools, answered
Can we restrict staff or governor documents?
Yes. Restrict staff and governor documents by user role, while keeping parent and student resources open to everyone - all in the same library. You can also password-protect a whole library.
Do we need WordPress?
No. If your school’s site is on WordPress, install it as a plugin. If it isn’t, paste one embed snippet onto any other website - or let us host a standalone library on your own domain, with no website needed at all.
Can supporters search and filter the documents?
Yes - that’s the point. Visitors search as they type and filter by category, topic or file type, so families and members reach the right document in seconds instead of scrolling a long page.
Can it handle research papers with custom fields?
Yes. Add custom fields and taxonomies - publication year, subject, author - and let visitors filter by them. Research centers like the University of Alaska Fairbanks use it for exactly this.
What file types can we add?
Any - PDFs, Word and Excel files, slides, images, audio and video. You can also link to files you host elsewhere, so everything sits in one library.
Give parents and students searchable libraries for everything you publish
Set up your school’s document library in minutes - as a WordPress plugin, embedded on any site, or a hosted library of your own.
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