{"id":308,"date":"2026-06-23T19:14:38","date_gmt":"2026-06-23T19:14:38","guid":{"rendered":"https:\/\/documentlibrary.pro\/docs\/document-library-content\/"},"modified":"2026-07-03T13:47:50","modified_gmt":"2026-07-03T13:47:50","slug":"document-library-content","status":"publish","type":"doc","link":"https:\/\/documentlibrary.pro\/it\/docs\/document-library-content\/","title":{"rendered":"Document library content"},"content":{"rendered":"<p>Hosted Document Library Pro offers two <a href=\"https:\/\/documentlibrary.pro\/it\/docs\/document-layout\/\">layouts<\/a>, table and grid, and you have full control over which information appears about each document. You set this up visually in the Library Builder when creating or editing a library.<\/p>\n<h2 id=\"available-fields\">Available fields<\/h2>\n<p>The fields you can display about each document depend on the layout you choose:<\/p>\n<ul>\n<li><strong>Table layout.<\/strong> ID, title, content, excerpt, image, date, modified date, document author, document categories, document tags, download count, file size, file type, filename, status and link.<\/li>\n<li><strong>Grid layout.<\/strong> Title, image, document author, document categories, download count, file size, file type, filename and link.<\/li>\n<\/ul>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/documentlibrary.pro\/wp-content\/uploads\/2026\/07\/council-document-management-library.jpg\" alt=\"Document library content shown in columns for title, category, file size and modified date\"\/><\/p>\n<h2 id=\"choosing-your-fields\">Choosing your fields<\/h2>\n<p>You choose which fields to display in the Library Builder. The available controls depend on whether the library uses the table or grid layout.<\/p>\n<h3 id=\"table-layout\">Table layout<\/h3>\n<p>Use the column builder to add and reorder your table columns. Click the pencil icon on a column to open its settings:<\/p>\n<ul>\n<li>Rename the column header label.<\/li>\n<li>Choose whether the column is clickable (for clickable column types only).<\/li>\n<li>Choose where the column links to (for example, the download file).<\/li>\n<li>Advanced settings:\n<ul>\n<li>Hide the column heading.<\/li>\n<li>Set the column type to Text, Date or Number, which affects how the <a href=\"https:\/\/documentlibrary.pro\/it\/docs\/document-library-sort-options\/\">column sorts<\/a>.<\/li>\n<li>Set the column width.<\/li>\n<li>Set the responsive visibility (which devices the column shows on).<\/li>\n<li>Set the responsive priority (the order in which columns are hidden when there is not enough room).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3 id=\"grid-layout\">Grid layout<\/h3>\n<p>Tick the boxes to choose which fields appear in the grid. You can then configure them further:<\/p>\n<ul>\n<li><strong>Clickable fields.<\/strong> Choose which fields are clickable, in addition to the Document link field, which is always clickable.<\/li>\n<li><strong>Number of columns.<\/strong> Select between 1 and 4 columns.<\/li>\n<li><strong>Document title and File name.<\/strong> Choose whether clicking these downloads the file.<\/li>\n<\/ul>\n<h2 id=\"details-of-fields\">Details of fields<\/h2>\n<h3 id=\"fields-available-for-both-table-and-grid-layouts\">Fields available for both layouts<\/h3>\n<ul>\n<li><strong>Titolo<\/strong> is the main document title.<\/li>\n<li><strong>Image<\/strong> shows the featured image (the document thumbnail). In the grid, it falls back to a file-type icon when no image is set.<\/li>\n<li><strong>Document author<\/strong> shows the name of the document author.<\/li>\n<li><strong>Categorie di documenti<\/strong> shows the categories for each document, comma-separated where there is more than one.<\/li>\n<li><strong>Link<\/strong> contains a download link and\/or a preview link.<\/li>\n<li><strong>Filename<\/strong> shows the file name as plain text with no link. It is for information only, so use one of the clickable fields for the actual download.<\/li>\n<\/ul>\n<h3 id=\"fields-available-for-table-layout-only\">Fields available for the table layout only<\/h3>\n<ul>\n<li><strong>ID<\/strong> shows the document&#8217;s unique internal number.<\/li>\n<li><strong>Content<\/strong> shows the document content, truncated to 15 words by default. You can change this with the <a href=\"https:\/\/documentlibrary.pro\/it\/docs\/document-content-excerpt-length\/\">content length<\/a> setting.<\/li>\n<li><strong>Date<\/strong> shows the date the document was published.<\/li>\n<li><strong>Modified date<\/strong> shows when the document was last updated.<\/li>\n<li><strong>Tag dei documenti<\/strong> shows the tags for each document, comma-separated where there is more than one.<\/li>\n<li><strong>Status<\/strong> shows the document&#8217;s status (such as draft, pending or published).<\/li>\n<li><strong>Download count<\/strong> shows the total number of downloads for each document.<\/li>\n<\/ul>\n<h2 id=\"choosing-your-own-column-headings\">Choosing your own column headings<\/h2>\n<p>To rename a table column heading, click the pencil icon for that column in the Library Builder and type your preferred wording. You can change both the text and the capitalization this way.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" src=\"https:\/\/documentlibrary.pro\/wp-content\/uploads\/2026\/07\/document-library-layout-columns-settings.jpg\" alt=\"Choosing and reordering document library columns in the library settings\"\/><\/p>\n<h4 id=\"removing-a-column-heading\">Removing a column heading<\/h4>\n<p>To remove a table column heading, open the Advanced settings for that column in the column editor and switch off the Show column heading toggle. This hides the label while keeping the sort arrows.<\/p>\n<h4 id=\"how-to-hide-a-field\">How to hide a field<\/h4>\n<p>To hide a field, remove it from the column builder (table layout) or untick it (grid layout) in the Library Builder. To hide a field on certain devices only, such as phones or tablets, use the responsive visibility option instead.<\/p>","protected":false},"excerpt":{"rendered":"<p>Control which fields and columns appear about each document in your hosted library, set in the visual Library Builder.<\/p>","protected":false},"menu_order":0,"template":"","meta":{"footnotes":""},"doc_category":[4],"class_list":["post-308","doc","type-doc","status-publish","hentry","doc_category-building-your-library"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Document library content<\/title>\n<meta name=\"description\" content=\"Control which fields and columns appear about each document in your hosted library, set in the visual Library Builder.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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